Word 2013: Track Changes and Comments
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Word 2013: Track Changes and Comments

January 14, 2020


If you were to print a copy of your document,
and ask a friend to proofread it, they’d probably mark the errors in red pen, and write any
suggestions they had in the margins. Wouldn’t it be easier if you could do that electronically? In Word, you can—using two features called
Track Changes and Comments. I’m going to turn on track changes right away so I can show
you what I mean. To do this, go to the Review tab… then click
the Track Changes command. Now any changes I make to the document will appear as “markup,”
which is Word’s answer to the traditional red pen. For example, when I delete text, it doesn’t
go away… it just gets crossed out. When I add more text, it gets underlined.
This lets the owner of the document see what changes I’ve made before making them part
of the final draft. You can also add comments in the margins by
selecting the text you want to comment on… then clicking the New Comment command. In this example, it would be best to address
the letter directly to the hiring authority, so that’s what I’m going to suggest. When
you’re done, press the Esc key, or click anywhere outside the comment box to close it. So how does it work if you’re on the other
end of the document? Well, as the original author, it’s up to you accept the changes
to make them permanent, or reject them if you disagree. Take this change here. Just select it with
your cursor… then go to Accept to keep it, or Reject to go back to your original text. You can even open the menus underneath the
commands, and accept or reject all the changes in the document at once. I’m going to accept just this one change. To remove any comments, start by selecting
the comment box… then go to the Delete command. If you have multiple comments, you can delete
just the current one… or you can delete them all at once. At this point, you might find it helpful to
view some of the markup off to the side instead of in the text itself. This should make the
document a little easier to read. First, go to the Show Markup command… then
Balloons. Now click Show Revisions in Balloons… and many of the changes will move to the right
margin (though any added text will still appear inline). If you want to hide all of the changes temporarily,
take a look at the options in the menu here. Right now, what we’re seeing is the final
version of the document, but with all the changes and revisions still visible. Choose
No Markup… and the markup will disappear, so we can see what the final draft might look
like with all the changes in place. There’s one thing to keep in mind, though
(and this is very important): hiding the markup isn’t the same as accepting all changes. You
still need to accept or reject the changes in your document before you send out the final
version. Let’s say someone reviewed and edited your
document, but forgot to turn on Track Changes. It’s still possible to accept or reject the
changes they made using a neat feature called Compare. To get started, click Compare on the Review
tab… then click Compare again. You’ll need a copy of your original document…
and also a copy of the revised version. When you’re ready, click OK. At this point, Word will compare the two documents,
and come up with a list of changes that were made between them. Over here is my original
document… the version that someone else revised… and in the middle is the combined
version with full markup, as if the Track Changes feature was turned on all along. Word was able to put this together based on
the comparison of the two documents. Now you can accept or reject the changes just like
I showed you before. All of these features can be a huge help when
it comes to collaborating on projects. They make it easy to keep track of revisions, and
communicate ideas back and forth—so you can work on the same document with friends,
family, or co-workers.

33 Comments

  • Reply Charles Randolph October 5, 2014 at 5:07 am

    Quit tracking my comments… 

  • Reply Tony Chester November 28, 2014 at 3:02 pm

    I am floored by your Professionalism and Efficiency. I can only aspire to record a tutorial like this one. I am impressed. This tutorial has taught me exactly what I needed to know to further my education in editing. Thank you so much. 

  • Reply GoldenBlack Hawk December 16, 2014 at 11:01 am

    I hate my life

  • Reply David Bacon December 16, 2014 at 11:03 am

    Thx for the hlp bae kk lel omg stfu!!!!!!

  • Reply TheKeithvidz December 27, 2014 at 6:03 pm

    Yes, a researcher like will find much to like. My knowledge of my word processor increases.

  • Reply exe66 February 18, 2015 at 11:36 pm

    That was very useful, thanks.

  • Reply Joe Durst February 24, 2015 at 11:53 pm

    Thumbs up for showing us how Compare works!!!  🙂

  • Reply memoir06 April 7, 2015 at 2:00 pm

    Superb step-by-step tutorial!!! I hv an impatient 'mentor' who thinks knowing this is common sense. Oh the struggle!!! Thank you so much …. Yaaayyy…

  • Reply Bo The Beerded July 29, 2015 at 9:33 pm

    basic, basic info. thanks for nothing good will.

  • Reply Steve Clack July 31, 2015 at 6:59 am

    Doda we rth

  • Reply Yaboi Matt August 3, 2015 at 9:15 am

    1980

  • Reply Musiic Holic September 27, 2015 at 2:04 am

    i have a problem, the corrections that my professor doesn't show up even though i have already clicked the "show comments" how can i view the comments?

  • Reply Chai Luong November 3, 2015 at 4:23 am

    Thank you so much! This really help!!!!!!!!

  • Reply Lori Thurston December 4, 2015 at 12:21 am

    Thanks so much! Excellent job! Explained simply and clearly. Well Done!

  • Reply Benibe 1030 December 8, 2015 at 11:04 am

    Thanks for this interesting video

  • Reply ScienceForLife December 23, 2015 at 11:35 am

    Thaaaaaaaaaaaaaaaaank you

  • Reply Louise Wooding January 7, 2016 at 10:43 am

    Thank you, great video.  If I sent a tracked changes document to numerous colleagues and they all returned them with their own suggested amendments, what would be the easier way to compare and merge them all into one? Thanks, Louise

  • Reply Nick Antonacci January 8, 2016 at 8:31 pm

    Thank you for posting this! It helps!

  • Reply Kamrul Hasan February 28, 2016 at 4:00 am

    very nice and helpful

  • Reply Nanette Stein April 6, 2016 at 4:40 pm

    Brilliant. Thank you so so much!

  • Reply oakwise April 29, 2016 at 5:03 pm

    EXACTLY what I needed. Thank you!!!

  • Reply Danie John September 21, 2016 at 8:22 am

    Thank you

  • Reply Krimihaze September 24, 2016 at 11:00 am

    Hey Gutes Video

  • Reply talibelamine October 27, 2016 at 3:50 pm

    Thanks a bunch! I have been struggling for it…

  • Reply Daniel Amith January 19, 2017 at 3:39 am

    ok, help!!!

  • Reply A Little Moonlight March 28, 2017 at 4:25 pm

    Thanks. Finally I can get rid of this stupid Track change thing in my documents.

  • Reply FAIZA TARIQ May 31, 2017 at 3:52 pm

    SO helpful .Thanks A lot

  • Reply Tuxman 25 July 22, 2017 at 3:59 am

    test

  • Reply Abdelrhamen Gasmi August 17, 2017 at 7:29 am

    Thanks you very much for this video

  • Reply Henrik Boeck July 29, 2018 at 11:25 am

    Very pedagogical tutorial with only the necessary talking. I had not used track changes for years and forgotten how, so it ways great to have it all again in less than 5 minutes! Perfect – thanks so much!

  • Reply Lecturer Chan Dara KHAN May 29, 2019 at 5:14 am

    Very useful. Thanks

  • Reply Daniel Larusso September 2, 2019 at 1:57 am

    Great Video, strait to the point.

  • Reply Stan Marsh September 5, 2019 at 8:33 am

    finnaly i know how to remove my mums comments

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